This policy is due for review by: December 2022

Contents

• Purpose
• Scope
• Chayn’s Responsibilities
• Employee and Volunteer Responsibilities
• Trustee Responsibilities

Purpose

We acknowledge that as an organisation fighting for a collective feminist future, Chayn needs to be diligent about the decisions we make in accepting funding. We have a responsibility to act in the best interests of Chayn’s purpose as set out in our Articles of Association. Charities have to weigh up the potential positive and negative consequences to make a judgement call about what will be in the organisation’s best interests. The policy’s purpose is to define our decision-making process and act as a guide for seeking and accepting funding.

Scope

The following people are required to act in accordance with this policy:

All volunteers, trustees, and staff contracted by Chayn CIO.

Chayn’s Responsibilities

According to the Institute of Fundraising “Donations to charities should only be refused in exceptional circumstances. This means that, when deciding whether to refuse a donation or grant, we must only do so if to accept it would be more detrimental to the charity being able to achieve its objectives than rejecting it. Making this decision should involve a careful analysis of the risks of accepting of funding, balancing this against the benefit that will be obtained. These matters should be decided on a case by case basis. Funding should only be rejected in exceptional circumstances, when:

• It would be unlawful to accept it (e.g. the organisation knows that the gift comprises the proceeds of crime); or
• Accepting the donation would be detrimental to the achievement of the purposes of the organisation, as set out in its constitution. This anticipated detriment must be set against the benefit of having the funds from the donor, which would enable the organisation to pursue its purposes.

Employee and Volunteer Responsibilities

All funding decisions must be approved by Chayn’s Board of Trustees. An employee or volunteer must inform the Board of Trustees when:

• a grant funding opportunity arises